Summary
When adding an item through the Add Treatment tab of the Treatment Screen, certain items will have treatment options associated dependent on their configuration in Code Entry.
Dispensing a Treatment Label
When a product is dispensed that has the label treatment option enabled, the 'Treatment Label' window displays.
Follow the window chronologically to proceed.
Qty = Quantity dispensed. This field can be calculated by the value entered into the dispensing notes (below) if auto-calculate is enabled.
Dispensing Notes = Instructions for the pet owner. Use the tab key to navigate to each '?'.
Commencing Date = The date the dispensed medication should commence from.
Additional Info = Any additional information for the pet owner (ie "Give with food", "Give on an empty stomach" or "wear gloves when handling").
Prescribed By = The prescribing clinician for printing on the label. By default this will select the Surgeon dispensing the item.
Dispensed By = The dispensing clinician for printing on the label. As above, this will default to the Surgeon dispensing the item
Print Qty = The number of labels to be printed (useful when dispensing multiple cans of prescription food which may each require a label).
Saving/Printing the Label
Once the above has been completed, the user has four options.
OK/Print Labels = Saves the treatment to draft and prints a dispensing label.
OK/No Labels = Saves the treatment to draft and does not print a label.
Create Prescription = Allows you to create a prescription Repeat Prescription
Written Prescription = Generate a Prescription Document. Written Prescription
Cancel = Closes the screen.
Stock Status
This feeds from the Stock Adjustment area and will show at the point of sale, the amount in stock, in draft and how many are available to be sold.
Sell as Whole Pack
If the code you have added to drafts has the Code Entry option 'Sell As Whole Pack' you will be prompted by Merlin if you would like to sell the whole pack to this client.
If you select "Yes" enter the number of whole packs you wish to sell, the number of whole packs is defined in Code Entry from your supplier, once added to drafts the total number of units is displayed in the Qty column.
Batch Numbers
To add batch number please see Stock Adjustment.
When adding a product were a batch is required then the system will prompt you (shown below) to select or enter the batch number and expiry date. The batch numbers shown below have been entered into the system already. The batch number with the red expiry cell has expired.
To use an existing batch number select the correct row and click 'Use Selected B'.
Note: By default only non-expired batch numbers with a batch stock level greater than zero will display.
This is to ensure Merlin only displays relevant batch numbers so that it is easy to locate the necessary batch.
Adding a new Batch Number
For Centaur ASN users, batch numbers are automatically imported into the system and will display on the batch traceability screen with stock levels.
If you need to manually enter a new batch number:
- Type in the batch number under the new 'New Batch' heading
- Select the expiry date from the expiry date field.
- Select the 'Add' button.
- Tick the 'Show Zero Stock' checkbox
- Select 'Edit'.
- Enter the batch stock level.
- Select Save.
If at this point you noticed you have made a mistake then re-add the correct batch number, only the selected batch number when the OK button is selected is saved, any other additions are removed.
Microchip
When adding an item that requires the input of a microchip number the below box will appear.
Insert the microchip number into the box and select 'OK'. To send the microchip to VetXML see VetXML - Microchips for more information.
Alter Sex
Certain services will prompt you to alter the sex of a patient. For example, if you are neutering an animal, their sex will change from male to neutered male. This setting can be set in Code Entry Add Code
To alter the sex of the patient select 'Yes', to leave the sex of the patient as it is, select 'No'.
Multiple Dispensing fees
Certain items require you to manually select a dispensing fee from the drop down list.
These are created in the Libraries - Accounting - Dispensing fees.
Once you have selected a dispensing fee select 'OK' to add the item to draft.
Attached Document
Items with attached documents produce the below prompt.
Select 'Yes' to generate the attached document and add the item to draft. Select 'No' to add the item to draft without generating a document.
Repeat Prescription
Another treatment option is Repeat Prescriptions.
Send to
When an item is dispensed a prompt will appear, if set in Code Entry, asking if you wish to send the patient to a daylist.
Select an available daylist and select 'OK'.
